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Rental Terms & Conditions

These Rental Terms & Conditions are incorporated into and form part of the Universal Terms & Conditions (the “Master Policy”). In the event of any conflict, these Rental Terms & Conditions govern rental transactions only.
 

 

1. Scope

 

These Rental Terms & Conditions apply to the rental of equipment, machinery, tools, and related accessories (“Rental Equipment”). All capitalized terms not defined herein have the meanings given in the Universal Terms & Conditions.
 

 

2. Rental Period

  • The rental period commences when the Rental Equipment leaves the Provider’s premises or when the Customer takes possession, whichever occurs first.

  • The rental period ends when the Rental Equipment is returned to the Provider’s designated location, inspected, and accepted.

  • Partial days are charged as full days unless otherwise agreed in writing.
     

 

3. Minimum Rental & Rates

  • Minimum rental periods may apply (daily, weekly, bi-weekly, or monthly).

  • Rental rates are based on a standard single shift of eight (8) hours per day.

  • Double-shift usage may be charged at 1.5× the applicable rate.

  • Continuous or 24-hour usage may be charged at 2× the applicable rate.

  • Rental rates do not include delivery, pickup, installation, removal, commissioning, fuel, consumables, or operator labour unless expressly stated in writing.
     

 

4. Delivery, Installation & Return

  • Delivery and pickup are charged separately unless otherwise agreed.

  • The Customer is responsible for providing safe and suitable access for delivery, operation, and return of the Rental Equipment.

  • Rental Equipment must be returned clean, fueled (if applicable), and in proper working condition, reasonable wear and tear excepted.

  • Cleaning, repair, or refurbishment costs resulting from misuse, neglect, or abnormal wear will be billed to the Customer.
     

 

5. Use & Operation

  • Rental Equipment shall be used only for its intended purpose and in accordance with applicable laws, manufacturer instructions, and industry standards.

  • Only qualified and properly trained personnel may operate the Rental Equipment.

  • The Customer shall not modify, alter, or add to the Rental Equipment without prior written consent of the Provider.
     

 

6. Maintenance & Repairs

  • The Customer is responsible for routine daily maintenance and proper care of the Rental Equipment during the rental period.

  • All loss, theft, or damage occurring during the rental period is the Customer’s responsibility, regardless of cause.

  • Repairs required due to misuse, negligence, improper operation, or environmental conditions will be charged to the Customer.
     

 

7. Insurance

The Customer shall, at its own expense, maintain:

  • Commercial general liability insurance satisfactory to the Provider; and

  • Contractors’ equipment insurance covering the full replacement value of the Rental Equipment.

 

Where applicable, the Provider shall be named as an additional insured and loss payee. Proof of insurance must be provided upon request.
 

 

8. Risk of Loss & Indemnity

  • The Customer assumes all risk of loss, theft, or damage to the Rental Equipment from commencement of the rental period until return and acceptance.

  • The Customer shall indemnify and hold harmless the Provider from all claims, damages, losses, or expenses arising from the possession, transport, or use of the Rental Equipment, except to the extent caused by the Provider’s gross negligence or wilful misconduct.
     

 

9. Inspection & Access

  • The Rental Equipment shall remain at the approved location unless written consent is obtained to relocate it.

  • The Provider may inspect the Rental Equipment during the rental period upon reasonable notice.
     

 

10. Default & Repossession

  • Failure to pay rental charges when due constitutes default.

  • Upon default, the Provider may terminate the rental, enter the premises, and repossess the Rental Equipment without notice or liability.

  • The Customer shall be responsible for all costs associated with repossession, including labour, transport, and legal fees.
     

 

11. No Sublease or Assignment

The Customer shall not sublease, lend, assign, or otherwise transfer possession or control of the Rental Equipment without prior written consent of the Provider.
 

 

12. Rental Charges After Termination

 

Rental charges continue to accrue until the Rental Equipment is returned, inspected, and accepted by the Provider, regardless of termination or repossession.
 

 

13. No Purchase Option

Rental Equipment remains the exclusive property of the Provider at all times. No rental shall be deemed to create a lease-to-own or purchase option unless expressly agreed in writing.

 

These Rental Terms & Conditions are intended to provide clear, enforceable rental-specific obligations and operate in conjunction with the Universal Terms & Conditions without limitation.

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